Maximising student potential.

Admissions Policy

OVERVIEW

St Declan’s Community College is a co-educational, multi-denominational secondary school under the auspices of Waterford and Wexford Education and Training Board (WWETB).

The admissions policy of St Declan’s Community College, Kilmacthomas is based on the set of beliefs, values and philosophy arising out of the mission statement of the school.

Key Values

Equality of access is the key value that determines the enrolment of children to St Declan’s Community College. No child will be refused admission for reasons of ethnicity, special educational needs, disability, language/accent, gender, traveller status, asylum-seeker/refugee status, sexual orientation, religious or political beliefs, and values, family or social circumstances.

Legal Framework

This policy abides by the relevant sections of the following Acts:

Education Act, 1998

Education Welfare Act, 2000

Equal Status Act, 2000

Education for Persons with Special Educational Needs Acts, 2004

Data Protection Acts, 1998, 2003, 2015

Applicants

It is expected that an application to attend St Declan’s Community College indicates an acceptance of all school regulations/code of behaviour by both students, and parents/guardians. The Board reserves the right to refuse to enrol a student if students/parents/guardians refuse to sign and accept the school code. The WWETB of the school approve publication of the Admissions criteria and delegate to the Board of Management and the Principal the responsibility of applying the criteria.

Enrolment Procedure

  • The Application Form will be available and distributed to interested parties during Open Night or will be available from the school office on request on the day after the open night i.e. November 16th, 2018.
  • Parents or Guardians seeking to enrol a child in their care to first year in St Declan’s Community College are requested to return a completed Application Form to the school by the date specified in the Application Form along with any supporting documentation required.
  • Applicants will receive a letter confirming whether a place may be offered to him/her within fourteen days of the closing date for applications. Applicants will be required to complete an Enrolment Form within fourteen days as confirmation of their acceptance of their place.
  • Students who are eligible for admission into First Year must have reached the required age: 12 on the 1st of January in the calendar year following the child’s entry into First Year.
  • It is a condition of enrolment that the parents/guardians of children applying for places give their consent in writing to the school’s Code of Behaviour. Enrolment may be refused in the event that the parents/guardians of children do not provide such written confirmation.
  • Applicants will be offered a place subject to:
  • Compliance with eligibility requirements
  • Adherence to the enrolment procedures
  • The availability of places
  • While recognising the right of parents to enrol their child in the school of their choice, the Board of Management of St Declan’s Community College, must also respect the rights of the existing school community and in particular, the pupils already enrolled. This requires balanced judgements, which are guided by the principles of natural justice and acting in the best interest of all children. Assisting the school in such circumstances, the Board of Management, reserves the right to determine the maximum number of children, bearing in mind the following:
  • Available space in classrooms and Health and Safety requirements
  • Availability of teacher resources provided by the Department of Education and Skills
  • The ability of the school to cater for the educational needs of children
  • Maximum class size directives
  • In the event of the number of children seeking admission in any year exceeding the number of places available (due to the non-availability of suitable accommodation, teaching staff or other resources), the following criteria will be used to prioritise children for enrolment. These criteria appear in order of importance.
    1. That the application was received on or before the closing date as stated on the application form.
    2. That the parent/guardian has indicated on the application form that they give their consent to the Code of Behaviour of the school.
    3. The applicant has siblings currently attending the school.
    4. The applicant has siblings who have attended the school.
    5. The applicant has a parent who had attended the school.
    6. Children who live outside the catchment area (see Appendix A) and attend a National School outside the area. Should there be an excess of applications at this point then the applications from children in this category will automatically be placed on a waiting list.

An offer of a place based on fraudulent, misleading or unclear information will be withdrawn. (Documents verifying address may be required)

  • Following application of the enrolment criteria, should the total number of places remaining available be less than the number of pupils seeking admission then the places will be allocated by a lottery. The lottery will be conducted by the Chief Executive of Waterford and Wexford Education and Training Board or his appointed representative.
  • Successful applicants will receive a letter confirming whether a place will be offered to him/her within 14 days after the closing date for applications.
  • Successful applicants will be required to complete and return an Enrolment form to secure the place offered to them, along with any supporting documentation required such as, photographs, educational reports and birth certificates. This form will need to be returned by the date specified on it.
  • It is a condition of enrolment that the parents/guardians of children applying for places give their consent in writing to the school’s Code of Behaviour. Enrolment may be refused in the event that parents/guardians of children do not provide such written confirmation.

Late Applications

In the event of an application form being received after the stated deadline a waiting list will be created. Offers of places will be made to applicants on this list as places from the list of successful applicants become available. The following criteria will be used.

These criteria appear in order of importance.

  1. That the application was received nearest the closing date as stated on the application form.
  2. That the parent/guardian has indicated on the application form that they give their consent to the Code of Behaviour of the school.
  3. The applicant has siblings currently attending the school.
  4. The applicant has siblings who have attended the school.
  5. The applicant has a parent who had attended the school.
  6. Children who live outside the catchment area and attend a National School outside the area

 

An offer of a place based on fraudulent, misleading or unclear information will be withdrawn. (Documents verifying address may be required)

Should the total number of places remaining available in any of the above categories is less than the number of pupils in that category, then the places will be allocated by a lottery. The lottery will be conducted by the Chief Executive of Waterford and Wexford Education and Training Board or his appointed representative.

  • Successful applicants will receive a letter confirming whether a place will be offered to him/her after the closing date for applications.
  • Successful applicants will be required to complete and return an Enrolment form to secure the place offered to them, along with any supporting documentation required such as, photographs, educational reports and birth certificates. This form will need to be returned by the date specified on it.
  • It is a condition of enrolment that the parents/guardians of children applying for places give their consent in writing to the school’s Code of Behaviour. Enrolment may be refused in the event that parents/guardians of children do not provide such written confirmation. 

Transfers 

  • Applications may be accepted throughout the academic year. An application may be refused for any of the following reasons.
  • That no suitable accommodation/place exists in the year group
  • That the relevant subject options are not available mid-year
  • That the applicant is already registered at another post primary school and has been excluded from his/her school for disciplinary reasons.
  • The parents/guardians of students requesting a transfer from another post-primary school will be supplied with this admissions policy and are required to adhere to the following conditions:
  • Agree to their current Principal filling in a Student Enquiry Form. This may also involve a follow up telephone call with the School Principal from the current/past school to discuss the particular circumstances of the transfer application and current needs of the student.
  • Provide copies of school reports from the previous school
  • Be willing to accept the school ethos
  • Provide written confirmation in which the parents/guardians and the student accept the Code of Behaviour of the school.

 Appeals 

  • The school reserves the right to refuse an application for admission in exceptional circumstances.
  • Parents of applicants who have been refused a place may appeal this decision to Waterford and Wexford ETB and thereafter to the Secretary General of the Department of Education and Skills.

Appendix A

Primary schools within the catchment area which are established feeder schools to St. Declan’s Community College  

Ballyduff National School
Butlerstown National School
Clonea National School
Dunhill National School
Fenor National School
Fews National School
Garranbane National School
Kill National School
Kilmacthomas National School
Kilrossanty National School
Knockmahon National School
Newtown National School
Portlaw National School
Rathgormack National School
Seafield National School
St James’ National School, Stradbally
Stradbally National School 

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